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Tasks Automation. Effective Workflow Practices, No code / Low Code Implementation and Maintenance

Our professional Atlassian Jira Architects are ready to innovative your workflow and increase your team productivity. Leverage out-of-the-box tools to automate your work with minimal time and budget. Indeed, we love to share our experience.

1. Jira + Slack

2. Jira + Google Workspace

3. Jira + Zapier

Our Works

We use Jira, Google Workspace and Slack integrated by API within Zapier or Make (ex Integromat) to automate all our work processes, to boost efficiency, decrease costs, and improve ROI.

recruitment process automation

Problem

To automate and simplify the recruiting process with a minimal budget.

Solution

The automated system collects a candidate’s applications from the sites where vacancies are posted. Next, the candidate receives an email with a greeting and a link for a profiling test. Finally, if the result of the test satisfies the requirements, the candidate proceeds to the next stage. Meanwhile, the automation updates the ATS (Applicants Tracking System). Otherwise, the candidate is automatically sent a rejection email template. 

Result

As a result, the solution significantly reduced (up to 400%) the time of HR specialists in evaluating and communicating with candidates.. Subsequently, all processes are logged and can be shown in detailed reports that help to optimise workflow and budgets. Read this case in detail in our Recruiting Automation With No Code blog article.

ONBOARDING PROCESS AUTOMATION

Problem

Automate and simplify the onboarding process with a minimal budget.

Solution

At the moment of signing a contract the onboarding process starts automatically. A new employee follows an automated roadmap according to employer’s guidelines and checklists. In every step, this workflow automation provides effective communication between related team-members in the company, via email, slackbot or any other messenger.

Result

The robust onboarding solution could be implemented in the shortest delays and minimal budget. Also, it can be customised according to any processes in your company and without a single line of code. Read more about our onboarding business case in the following blog article.

Employee Performance Management

Problem

To analyse project spending in relation to employees’ efficiency.

Solution

Using Zapier, we integrated Jira API with Google Sheets, where the QUERY function helped to calculate the unique hourly rate of each employee and transfer it to the client’s CRM. As a result, the client could see the financial performance of each project in relation to employees’ effectiveness.

Result

Detailed information on the business performance resulted in better managerial decisions that were not based on emotions, but on numbers. 

Accounting flow (GSuite)

Problem

To automate payroll accounting and budget planning for a company with 50+ employees.

Solution

We developed a financial Slack bot that sends payslips to corporate messengers of employees. To clarify, the whole service is based on Google Spreadsheets and helps to manage finances by visualizing, planning, payroll calendar, cash gaps, and actual balances.

Result

The solution reduced the routine operations of financial specialists by 95 working hours per year. In other words, growth of budget planning effectivity helps better manage financial resources.

Docs flow (Zapier)

Problem

To automate document turnover without involving programmers.

Solution

We took Form Publisher, GSuite and automated their work within Zapier. After the Google form data input, the solution automatically generates contracts with related documentation and notifies stakeholders by email. Further, we set a reminders algorithm in order to stay notified about the invoices and certificates, when the date of the service contract is about to expire. At the end, we also set the instant access to the documents archive for any period.

Result

Automation helped to reduce time of a contract preparation to less than 5 minutes. Also, the customer saved more than USD $7000 of programming costs.

Interested?

We onboard only 2 clients per month. Leave an email to join the waiting list for next month and get PDF case studies with prices.